This statement is included with your Intake Form
Introduction
This privacy policy is to provide information to you, our client, on how your personal information is collected and used within our practice and the circumstances in which we may share it with third parties. This includes your health information.
Why and when your consent is necessary
When you register as a client of our practice, you provide consent for health professionals and practice staff to access and use your personal information so they can provide you with the best possible healthcare. Only those who need to see your personal information will have access to it. If we need to use your information for anything else, we will seek additional consent from you.
Why do we collect, use, hold and share your personal information?
Our practice will need to collect your personal information to provide healthcare service to you. Our main purpose for collecting, using, holding, and sharing your personal information is to manage your health. We also use it for directly related business activities, such as financial claims (Medicare related/Insurance company claims and payments), practice audits and accreditation, and business processes such as staff training.
What personal information do we collect?
The information we collect about you includes your:
Name, date of birth, address, and contact details
Medical information including medical history, medications, allergies, adverse events, immunisations, social history, family history and risk factors
Medicare number for identification and claiming purposes
Healthcare identifiers
How do we collect your personal information?
Our practice may collect your personal information in several different ways:
When you make your first appointment an Intake Form will be sent through secure email from Halaxy. This will collect your medical history, name & demographics, Medicare card details, credit card details etc.
During administering medical services, we may collect further personal information. We use electronic transfer of prescriptions (eTP). We access My Health Record where appropriate. We do not upload documents to My Health.
We may also collect your personal information when you visit our website, send us an email or SMS, telephone us, make an online appointment or communicate with us using social media.
In some circumstances personal information may also be collected from other sources. Often this is because it is not practical or reasonable to collect it from you directly.
This may include information from:
Your guardian or responsible person
Other involved healthcare providers, such as specialists, allied health professionals, hospitals, community health services and pathology and diagnostic imaging services
Your health fund, Medicare, or the Department of Veterans’ Affairs (as necessary)
When why and with whom do we share your personal information?
We sometimes share your personal information:
With third parties who work with our practice for business purposes, such as accreditation agencies or information technology providers. These third parties are required to comply with our policy of confidentiality, APP’s and this policy
With other healthcare providers
When it is required or authorised by law e.g., court subpoenas
When it is necessary to lessen or prevent a serious threat to a client’s life, health or safety or public health or safety, or it is impractical to obtain the client’s consent
To assist in locating a missing person
When there is a statutory requirement to share certain personal information, e.g., some diseases require mandatory notification
Only people who need to access your information will be able to do so. Other than while providing medical services or as otherwise described in this policy, our practice will not share personal information with any third party without your consent. We will not share our personal information with anyone outside Australia, unless under exceptional circumstances that are permitted by law, without your consent. Our practice will not use your personal information for marketing any goods or services directly to you without your express consent. If you do consent, you may optout of direct marketing at any time by notifying our practice in writing.
What trans-border disclosures do we make?
We operate and communicate with organisations throughout Australia, we may therefore disclose personal information outside the State or Territory in which the individual resides.
How do we store and protect your personal information?
Your personal information may be stored at our practice in various forms. We are a “paperless” practice, meaning that the bulk of your health records are stored electronically, our computers are secured by passwords and timed screen savers. We use software programs that are specifically encrypted for use in a healthcare setting where confidentiality and security of medical information is paramount. We do still receive many reports and information from third parties regarding your medical information via post and email services and in this case, we keep those in a secure location until scanned into your electronic file. After scanning, this information is securely disposed of through shredding. Our practice stores all personal information securely.
Policy review statement
This privacy policy will be reviewed regularly to ensure it is in accordance with any changes that may occur. Patients will be made aware of any changes through the website or by notice posted in the practice from time to time.